Where the mills do not grind slowly

Digitized invoice workflow for Roland Mills United GmbH & Co. KG

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SUCCESS STORY
SUCCESS STORY

Customer Roland Mills United GmbH & Co. KG Site 28217 Bremen Industry Food industry (flour production) Website www.rolandmillsunited.de OAS Business Segments IT solutions, Commercial software

Roland Mills United is a modern family business with a passion for the milling tradition. Over one million tons of common wheat, durum wheat, and rye are milled annually at the four sustainably producing mill sites in Bremen, Recklinghausen, Bad Langensalza, and Münster. At Roland Mills United, the expertise of the milling tradition meets the passion to further develop a company for the future. In this endeavor, digitization of the invoice workflow forms a central building block. The goal was to read and process invoices electronically in the future and then transfer them to the existing financial accounting software.

Due to the excellent and value-adding consulting services of OAS Consultants, a new benchmark has been created in our company. Fears and concerns of the employees were dispelled with the introduction of the new software. We are looking forward to the already planned project "investment approval procedure" with the competent and reliable OAS team.

Marcus Grund,
Head of Financial Accounting, Roland Mills United GmbH & Co. KG

Challenge

The parent holding company manages financial accounting for all seven clients and is responsible for the invoice verification process. First, the individual processes of the clients had to be carefully analyzed. From this, a uniform, rule-based workflow was then defined and mapped in the adaptive system DMSmaxx. DMSmaxx captures the incoming invoices and automatically transfers the invoice header and the account assignment data to the existing financial accounting software. Thanks to secure periodic posting reconciliation, the software's bidirectional data exchange is also transaction-proof.

Mapping the complexity of the posting logic of the existing financial accounting software in the DMSmaxx solution and transferring the acquired invoice and posting data to the financial accounting software via a standardized interface was a special challenge that had to be solved.

Solution

  • Implementation of DMSmaxx
  • Connection of the existing financial accounting software with a new interface
  • Development of a uniform invoice verification process

The customer's benefits

  • Faster invoice processing time
  • Collaboration across locations
  • Lower transportation costs
  • More transparency of all incoming invoices
  • Flexibility in workflow creation in relation to customer requirements

Project details

Invoices received per month

500-2000

Transparency

Consistent, central depository (electronic archive) for all incoming invoices

Auditing

Consistent audit process across all seven clients

Workflow

No media disruption, no copies and no transport costs between the sites

Software used

Archiving software from OAS AG

System

client-independent

Your inquiry

We are at your disposal and looking forward to your inquiry.

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